Email templates (Members)

Trainee Recruitment Email (From Member Contact)

Dear [ name ],

We are excited to announce that [ site name ] has become a member of The Carpentries!

The Carpentries is a global community of volunteers who develop and teach interactive, hands-on workshops on computing and data skills, addressing basic training needs that are unmet in most disciplines.

As part of our Carpentries membership, we can have [ number ] people from [ site name ] complete The Carpentries’ Instructor Training program and become certified Carpentries Instructors.

Certified Instructors can co-teach Carpentries workshops here at [ site name ], helping us reach more people and build these skills across our community. In addition, Carpentries Instructors also have the opportunity to teach as part of a team at other institutions in The Carpentries network, meeting others with similar skills who enjoy sharing them. Hosting institutions cover travel and expenses for volunteer Instructors teaching workshops in-person.

[Service as a Carpentries Instructor is a voluntary activity. This service can support existing work responsibilities in a variety of roles. It also represents an opportunity for career development. Carpentries Instructors are sought after in a variety of academic and professional teaching roles. Participation as an Instructor builds skills as well as a track record in teaching while expanding your professional network.]

The Carpentries Instructor Training is primarily focused on evidence-based teaching practices and does not include technical skills training. It is expected that trainees will have or will develop the technical skills necessary to guide learners through the entry level curricula for one or more Data Carpentry, Library Carpentry, or Software Carpentry workshops.

If you are interested in being trained and certified as a Carpentries Instructor, please [ instructions to express interest or apply ] by [ deadline ].

Please get in touch with questions!

Selected Trainee Information Email (From Member Contact for pooled training events)

SUBJECT: Invitation to become a certified Carpentries Instructor

Dear [ name ],

Thank you for your interest in Carpentries Instructor Training! I am pleased to be able to offer you an opportunity to be trained through our Carpentries membership.

Instructor Training events are held online via video conference, with schedule options including two full days or four half days. There are two steps to register:

  1. Visit the Instructor Training Calendar and select an event. Click on the link to Eventbrite and use the following code: [ CODE ]. Please do not share this code.

  2. Complete The Carpentries’ profile-creation form using the same registration code: [ CODE ]. This allows The Carpentries to track your progress to certification.

You will receive more details about your training from The Carpentries ( one week prior to your event. Be sure to look out for this email, and check your spam filters. There is a small amount of preparation expected before the training as well as three short tasks involved in certification. To learn more, see Preparing for your Training.

If anything comes up and you are no longer interested or able to participate, please let me know as soon as possible so that I can offer this seat to another person.

We are all excited to grow our local Carpentries community and look forward to bringing you on board.

If you have any questions, please contact me or The Carpentries Instructor Training team at


[ sender name ]