Curriculum Advisory Committees

Curriculum Advisors are part of a team that provides the oversight, vision, and leadership for a particular set of lessons. The division of responsibilities between Curriculum Advisors and Maintainers is detailed in this consultation rubric.

Curriculum Advisors represent The Carpentries community and should strive to embody The Carpentries philosophy by:

  • Recognising the importance of communication and being welcoming to all contributors.

  • Giving feedback to contributors using The Carpentries model:

    • Finding what is good.

    • Being specific about improvements needed.

    • Using motivational language.

  • Evaluating lesson contributions in light of The Carpentries pedagogical model:

    • Teaching what is most relevant and useful for learners.

    • Avoiding getting bogged down in technical details.

    • Keeping language motivating.

    • Emphasising the importance of continued learning and improvement.

Meetings

Each Curriculum Advisory Committee will meet at least quarterly, and preferably every two months. These meetings are the primary avenue through which CAC members will interact, and should follow best practices for The Carpentries meetings, including having meeting roles, taking notes, and creating and holding a space for everyone to contribute. CAC members should prepare for meetings by reading and contributing to relevant documents in advance of the meeting.

A detailed workflow for Curriculum Advisory Committee meetings, including email templates, is available as a meeting checklist.

Meeting Minutes

Meetings minutes are available in the committee’s GitHub repository:

Roles and Responsibilities

Chair

  • Prepare agenda for regular meetings, including time estimates for each item.

  • Set the agenda and send it out along with any other relevant documents to committee members at least one week in advance of meeting.

  • Assign meeting roles.

  • Serve as primary point of contact for Maintainers

  • Watch lesson repositories for instances where the CAC is mentioned. Respond in a timely fashion, including letting Maintainers and contributors know when items are going to be considered at the next meeting.

  • Generally watch lesson repositories for items that may come under the CAC’s purview, according to the CAC consultation rubric, even if not mentioned.

  • Communicate with lesson Maintainers and contributors, through GitHub issues, about decisions made by the CAC. Put contributors and Maintainers in touch with CAC members who will assist with implementation.

  • Notify Curriculum Team Lead (Toby Hodges) if a CAC member needs to step down mid-term or becomes unresponsive to communications, so that Core Team can help recruit replacement if needed.

  • Approve meeting minutes.

  • Fulfill all other responsibilities of a CAC member.

Secretary

  • Schedule regular meetings.

  • Arrange meeting room logistics.

  • Send calendar invites.

  • Send meeting reminders.

  • Prepare meeting minutes and post to the appropriate CAC repository.

  • Fulfill all other responsibilities of a CAC member.

Other members

  • Notify Chair of potential agenda items as they arise.

  • Read agenda and other relevant documents sent by Chair prior to meeting.

  • Attend and actively participate in regular meetings by listening and sharing knowledge, expertise, ideas, and information.

  • Participate in asynchronous voting through GitHub as needed.

  • Work with community members and Maintainers to implement voted upon changes as needed.

  • (Optional) Be involved in discussions on GitHub with Maintainers and community members when CAC is mentioned.

Term lengths, recruitment, and onboarding

To be added.

Current Curriculum Advisors

Refer to The Carpentries Curriculum Advisors page for a current list of Curriculum Advisors and contact information.